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The Work Planning and Budgeting module manages multi-year annual work
plans. Plans are developed for each Management Unit, Program, Activity and
possibly, Fund. Based on the activity, work units and infrastructure
inventories are identified (i.e., ton, lane mile, etc.). A level of
service is determined, which in turn establishes the annual workload.
Average Daily Production estimates how many work units can be accomplished
each day. Total workdays are determined by dividing the annual workload by
the ADP. This establishes how much work is planned for the activity and
estimates how long it should take to complete the work.
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Once these elements are identified, the quantity, type and cost of labor,
equipment and material resources needed to perform one day’s work are captured.
Crew compositions are identified. Annual budgets are determined by multiplying
daily resource costs by the number of required workdays. Work Distribution
Scheduling determine when and how much work should be done by month. This
allows the user to balance work scheduling to insure maximum resource
utilization.
The module supports "what if" scenarios and the user can modify infrastructure
inventories, level of service, average daily production or resource requirements
to analyze the effect. The user can also increase or decrease resource costs
for labor, equipment and material on a percentage basis. This answers the
question, "What if labor increased 10%?"
The module includes numerous management reports to evaluate resource usage,
planned versus actual costs and performance, crew scheduling and other
functions. Resource Use Analysis evaluates planned usage for labor,
equipment and material against current available resources. Work
Progress Variance, Work Summary and other reports evaluate cost and
performance.
Specifically, the module used with other CMS modules:
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- Estimates future workloads/budgets based on inventories, effort level and resource
costs
- Organizes resources (labor, equipment, material) throughout the year to match the
plan
- Schedules work that is both preventative and responsive
- Controls work by tracking resources used (cost, hours, units), work accomplished and
location (or asset) worked
- Performs planned versus actual comparison of work done against established performance standards
- Performs cost accounting of maintenance activities
within the agency
- Performs monthly workload distribution by balancing work with resource (i.e.,
labor, equipment, material) availability
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